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Planning & Leading Congregational Worship

 

 

Introduction

A Definition of Congregational Worship

Congregational worship is the common, intelligent and heartfelt expression of awe, gratitude, and praise for who God is and what God has done, does, and will do for us all as Father, Son and Holy Spirit.  Prayers, songs, the spoken, heard, and dramatized Word, as well as ceremony and ritual appropriate to the occasion, should combine to speak toand give voice tothe common heart and mind of the congregation and it's members.

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Preliminary Thoughts on Congregational Worship

Worship leaders face special challenges in this age of diversity—helping our people overcome the dividing influence of age, ethnicity, gender, and religious tradition among ourselves and with our surrounding communities.  Here are some preliminary and foundational considerations:

- Congregational worship is a dialogue between God and the people.  It is a gathering together of many individual persons who must speak, hear, see, and act in common as well as individually.  So there should be an established order of service, within which divine and human spontaneity can then find their place.  Order and spontaneity are complementary, not antithetical.  Expect the Spirit to work, but not to rescue you from a lack of adequate planning and preparation!  (Though the Spirit is gracious and often does, anyway...)

- Know and appreciate your flock!  Meet them, spiritually, liturgically, and musically, where they are, not where you wish they were.  If you do not accept them as they are, why should they follow you anywhere else?  Converselyand cruciallythey must accept the real you, too.  In your desire to identify with people, do not be false to the integrity of your own personality and art.

- Especially know your worship team and/or musicians!  Take into account their ages, abilities, experience, and circumstances as you select music.  Gently challenge them, but do not overwhelm them with expectations beyond them, or alien to them.  Overwhelm them only with appreciation!  Top

- Never harangue your flock about external expressions of worship.  A reserved, even stiff manner does not indicate a lack of heartfelt worship.  Remember that you are probably more into music than most in your congregation, and some people are reluctant to sing out even in a crowd.  Focus on eternal and internal reality, and let your own joy be evident.  Lead by example! 

- Respect—never ridicule—the liturgical and musical tastes of all.  Recognize that you are a creature of habit and individual taste, too.  We all are!  But do seek to broaden your own and your congregation's taste.  Even though your congregation/region has a distinct style, do not let this be considered the only option.  Be aware of, and learn from, the hymnody and liturgy of the whole Church, ancient and modern.  Do not be seduced by either extremethe way it's always been, or what's happening now!  Sing a new song about the old, old story!  Be aware that the atmosphere will soon be poisoned if you model and encourage supercilious attitudes or unkind comments about this or that approach to worship.  Read the thoughts of a leading songwriter and worship leader.

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Planning Worship

Lectionary & Liturgy

If you serve in a tradition or congregation that uses a formal liturgy in congregational worship and observes a lectionary calendar, then much of the planning has been done for you.  Sermon and worship themes will have been provided, though you may still need to select or confer with others on the choice of particular hymns or choruses.  

Lectionaries and formal liturgies provide excellent structures around which to plan worship.  A busy minister for a small congregation who preaches and leads worship is well advised to consider using or borrowing from such sources, depending on his or her congregation’s sensibilities.  Ministers from traditions with less formal liturgies (any habitual order of service is a kind of liturgy, even if the people’s participation is more passive than active) will find lectionaries/liturgies to be valuable sources of refreshment and renewal in worship.  But do not let reliance on liturgical formulae dull your creativity in worship.

Sermon-Based Worship Planning

In the absence of lectionary guidance and/or formal liturgical structure, worship in many Protestant churches, following a pattern developed and made popular in 19th and 20th century revivalism, is often planned around the theme of the sermon and follows an order something like the following, with substantial variation in title, content, and order: 

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Call to Worship                                   

- Greetings and perhaps a scripture reading

- Hymn or song

- Opening Prayer

Songs of Praise & Worship

- Perhaps a scripture reading

- 1 to 3 faster, more energetic hymns and songs

- 1 to 3 slower, more meditative hymns and songs

Communion or Lord's Supper (occasional in some traditions)

- Meditation, bridging from sermon topic to table

- Perhaps a Communion hymn or song

- Blessing & serving of the Body & Blood

- Background music

Offering                                                Top 

- Meditation on some aspect of giving

- Thanksgiving & collection of offerings

- Background music or song

Sermon

- Perhaps preceded by special song, reading, or skit

- Sermon

- Perhaps an invitation song

Benediction

- Blessing & prayer

- Closing hymn or song                    Top

Note that in this paradigm, Communion (infrequently observed) is sandwiched between the Song Service and the Sermon.  This is a departure from ancient tradition.  Be aware that many of the congregations that are setting the pace for contemporary expressions and expectations of worship are not operating under the constraints of a one-hour service that includes a meaningful time of Communion.  Their services regularly run to an hour and a half or more, and many of them do not observe Communion regularly.  You may be pushed to include everything you’d like to in your Sunday morning worship hour.                                  Top

A classic format for Christian congregational worshipone that has served the Church with various modifications since the beginning—is the four part structure of:

1. Gathering, often called the Call to Worship 

2. Teaching, often called the Service of the Word 

3. Communing, often called the Service of the Table 

4. Scattering, often called the Benediction

At a time when the musical performances and concerts of an individualistic age have come to shape our understanding and expectations, it is good to hearken to the ancient and time-honored pattern of congregational worship, so that we do not lose touch with the vibrant and communal tradition of God's people.  Healthy congregations are neither rootless nor rootbound.  They draw fromand renewthe ancient tradition of the Church to revitalize their expressions of worship to Jesus Christ, who is the same yesterday, today and forever!  To see some brief services that seek to accomplish this click here.                  Top

Hi-Tech and Lo-Tech Aids in Worship Planning

Computers and the Internet have greatly streamlined the process of worship planning.  The web can help you serve your congregation and keep your team informed, aware, and prepared. To see an example of this click here.

Christian Copyright Licensing International provides a cheap and easy way to gain copyright privileges to its huge database of hymns and contemporary songs.  A Church Copyright License can be purchased at a reasonable price according to the size of your congregation.  

CCLI also provides SongSelect® Lyric Service through its web site.  With this service you can download and print or project any lyrics in their database.  The annual fee for this basic service in late 2003 was $39.00. CCLI has added an advanced option that enables you to download lead sheets, i.e. melody line and chords, for many songs.  This adds approximately $90.00 to the cost.  These services are invaluable for church musicians, and well worth the investment.  For more info on CCLI licenses and services go to the CCLI Site at: http://www.ccli.com/UnitedStates.cfm.  

I use Bible Reference software.  There are a number of good programs out there.  I use the Libronix Digital Library System®, used by many individuals, churches and institutions.  It comes in various packages to suit your needs.  For more info go to: http://www.logos.com.  

It is also helpful to have music software to simplify, transpose, and print arrangements of music and lyrics for your singers and musicians.  There are several excellent products on the market.  I have used Finale® software, from Coda Music Technology.  Check out http://www.codamusic.com.                 Top

With these aids a worship leader can quickly arrange and enter song and reading words into a bulletin order of service, or into Microsoft PowerPoint® for projection.  If the church secretary puts together the bulletin, he or she can cut and paste from a document provided by the worship leader, thus ensuring that the congregation and musicians are singing the same words on Sunday morning.  I have learned this the hard way!  Anyone who can use MS Word can soon learn how to put together a PowerPoint Presentation.  It only takes a little practice.  

CCLI SongSelect® provides lists, lyrics, and audio samples of the worship songs most used by the churches it serves.  This is an excellent, helpful guide to good new and old songs.  Remember, though, all that glitters is not gold!  Look for musical and lyrical substance.

Keep on hand, and regularly consult, several good hymnbooks.  They contain some timeless and well-known hymns, as well as forgotten gems waiting to be dusted off, given a more contemporary feel and taught to your congregation.  Hymnbooks also contain helpful features, especially to a busy minister who is also the default worship leader.   If you need to hear the music for some older hymn tunes (find the name of the tune at bottom right of the sheet music) you may well find them at these helpful sites on the web:                                         

http://www.ccel.org/cceh/ 

http://www.cyberhymnal.org/ 

http://www.ccel.org/s/southern_harmony/ 

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I have several spiral bound collections of contemporary songs and choruses.  The largest are from Maranatha Music® and Hosanna Music®, but I have many others.  For the music to a great song, I’ll buy a whole book if I have to.  If you hear a good song at an event, ask the musician or worship leader for the title, writer, copyright information, and source. 

I recommend Microsoft Office® or an equivalent.  With Word®, Outlook®, Excel®, PowerPoint®, and Publisher®, I store, maintain, expand, print, project and track private and congregational databases of songs and readings, service schedules and song sheets.  If I could figure out how to use Access®, I would use it, too.  Software helps me do my work efficiently and well in the time I have to do it.  In our busy world time is at a premium!                                              Top

The Process of Worship Planning

Though I may know weekly sermon topics well ahead of time, I do not plan worship more than a week ahead, usually on Monday for the following Sunday.  This way I can take into account current events and circumstances as I plan worship.  I believe worship has a pastoral function, just like the sermon.  There are individual and congregational needs to be addressed through comments, scripture readings and songs.

Consult your preacher (if that is someone other than you) as to his or her thoughts on the message.  Then find some time alone.  Read Sunday’s scripture text and context, and with your congregation in mind, ask the Spirit to help you recall or find songs that are lyrically and musically appropriate to the theme and thrust of the message, as well as to your people.  Of course some themes will be much easier to match with songs than others.  If the topic is not amenable, find a corollary subject and address it in your readings and song selections: e.g. for a sermon on marriage, use songs about God’s/Christ’s faithful, sacrificial, steadfast love for people.

Sometimes your introductory and bridging comments will supply the connections that bring the readings and songs to life for your congregation.  At other times they will speak for themselves without further comment.  

The Call to Worship                                  Top

The call to worship should be warm and personal, greeting regular attenders and welcoming visitors, with an invitation to all to be mindful of the One in whose name we are gathered.  The call is best extended through the words of Scripture, perhaps a reading from one of the Psalms, the words of which lead naturally into a rousing hymn or song.  The reading and song may or may not tie into the sermon theme.  An opening prayer may follow, if one has not been offered in the welcome.   

   The Reading of Scripture

The scriptures should be read with expression.  Realistically speaking, you may not have many (or any) people present in your congregation who do this naturally.  Find some who are willing and offer to train and coach them.  While it is laudable to involve as many people as possible in congregational worship leading, there is no reason to acquiesce in poor reading of God’s word.  If you are blessed with a worship team and enough microphones, use several voices for a reading.  The interplay of different voice timbres and of male and female voices can help to hold attention and interest, especially in longer readings.  It is, of course, particularly appropriate when reading narratives involving different characters.

   Using the Psalms in Worship              Top

The Psalms give voice to the whole range of human emotions—happiness, sadness, confusion, confidence, guilt, fear, and trust, among many others.  Possibly they are one way that the Spirit helps us to articulate what we otherwise cannot because of our weakness (Rm 8:26-27).  The Psalms not only help us to express ourselves to God, but help people realize that God knows what we are feeling and going through.  If you have ever benefited from the realization that another person understood and empathized with your circumstances, you will understand how significant this can be for someone’s relationship with God.  It is part of the pastoral dimension of worship.  We worship a God who is high above us, and yet gets down where we live (Is 57:15). 

   Inclusive Language

Be sensitive to the use of gender inclusive or exclusive language in your readings and in song lyrics.  When a reference is genuinely generic then try to replace masculine terms with ones that draw female as well as male hearers into the text, but beware of heavy-handedness that will jar the sensibilities of your listeners or obscure the sense of the text.   Sincere Christians differ in their understanding of how gender affects ministry, but God is surely not male, nor ever intended to convey that femininity was less in God's image than masculinity.  

Songs of Praise & Worship                       Top

This is where you will seek to develop the sermon theme musically and lyrically.  Several factors should be integrated here:

- The need for lyrics that reflect and/or enhance the flow of thought.  Remember, you may have to provide connecting thoughts in comments or readings between songs.

- The need for music that flows.  Both the mood and the key of the song are important.  Songs in the same key, or keys compatible for simple changing, or that build intensity as they change are ideal.  Again, if you stop to make bridging comments, you can sidestep an awkward key change, but do not over interrupt the mood and flow.

I often try to combine songs of compatible keys in the Praise & Worship section.  I have a chart of key change chord progressions for those songs that are not compatible, and where I do not wish to interrupt the flow with comments.  If time allows and you have music notation software, you can change the key of songs for your instrumentalists' sheet music.  

The common pattern of worship is to begin with faster, exuberant songs, and end with slower, more meditative songs.  This is a helpful rule of thumb, not an inviolable statute.  Don’t be afraid to experiment!  Variety is the spice of life!

Remember that songs about God (third person) tend to be less personally charged than songs addressed to God (second person).  If you want to draw people into intense personal worship, drop some or all the instruments and sing a capella and in harmony.  Unadorned human voices lifted up in harmony to their Creator are as close to heaven as I’ve ever been.                                      Top

The average congregation has a limited repertoire of hymns or songs, so you will probably have to be creative in finding connections between songs and your topic.  Endeavor to sensitively combine traditional and contemporary material.  Ancient and modern are not at all incompatible, as the recent renaissance in Celtic music has demonstrated.  We, too, should draw on our past tradition to speak to the current generation.  Contemporary music is the voice of our culture.  Traditional hymns have endured because they are good!  There is no reason other than inexperience, and ultimately bigotry, to exclude either from your congregational repertoire.

Resist the temptation to recycle the same old favorites.  In spite of the inevitable opposition you must implement and insist on a routine of regularly introducing new songs.  There are plenty of good new songs right under your congregation’s nose—in its hymnbook, as well as a wealth of expressive contemporary material to choose from.

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   Introducing New Hymns and Songs

It is preferable to introduce new songs at some other time than your main worship service if at all possible.  Sunday evening or midweek services provide an excellent forum for learning a new song.  Having sung it once or twice at these times, you can work it into a Sunday morning service and be confident that your core people know it.

If there is no other forum, you may ease one into circulation by first:

- Playing the music as a prelude or offertory, live or off a disc.

- Singing or having it sung as a special or offertory.

Reinforce new songs by including them several more times in the next few months.

   "I" and "We" Songs

Worship should express a good balance of both individual and corporate consciousness.  Our hymnody has tended towards “I” and “me,” so you will probably want to be more “we” and “us” conscious.  Be careful to include both kinds of expression in your selections.  Both the individual and the church corporate are referred to in scripture as the dwelling place of God’s Spirit.

Communion                                                    Top

The Communion, or Lord’s Supper, or Eucharist is an integral part of congregational worship.  Just as Baptism is our rite of initiation, so Communion is our rite of continuation, a reminder and renewal of covenant with the Lord.   

Some traditions observe Communion weekly, some monthly, a few not at all.  Of those that observe it weekly, but do not have a set denominational order, some observe it between the Song Service and the Sermon, others after the Sermon and before the Benediction.  Many have the Communion and Offering back-to-back, sometimes one first, sometimes the other.  There is liberty and variety in this arrangement, so I will deal with the order used in the congregation I have most recently served, and you can adapt it to your own needs.

Recently we made a change in our order of service.  The last hymn or song of the Praise and Worship section has always been the Communion Song.  We decided that we would incorporate that song in the Communion proper.  So now we pause before that song, and I give a reading and some thoughts that bridge from the Song service to the Communion, and then we sing the Communion Song.  If possible I’ll try to find a song that incorporates motifs of both Communion and sermon topic.  Of course, some topics are more amenable to this than others.             Top

   Ceremony & Ritual in the Communion

The Communion is a significant occasion, worthy of meaningful ceremony and ritual, somewhat misunderstood and neglected by many churches in recent history.  In some congregations during the Prelude at the beginning of worship the Elders and Servers walk down the aisle from the back of the sanctuary to the front pew, where they worship until the Communion.  On the last verse of the Communion Song the whole congregation stands and the Servers gather around the Table.  When the song is over, the Elders bless the Bread and the Cup, and serve the Servers, who then distribute it to the congregation.  This is one way that ritual can enhance the occasion. 

A very simple yet meaningful Communion ritual I have observed is to speak the Words of Institution in conjunction with the actual breaking of Bread and pouring out of Wine.  Then the whole congregation processes forward to take broken Bread and dip it in the Cup and return to their seats.  This makes full use of the inherent visual and verbal symbolism and involves an active response from the people, in pleasant contrast to the usual somewhat passive and convenience-centered approach.  

During the distribution at many congregations the Keyboardist usually plays an instrumental meditation.  Occasionally I do an appropriately meditative song with guitar, or in a capella harmony.  Most people will expect this to be a reverential, reflective, even solemn occasion, though a response song that is joyful is not inappropriate, if you were to do one, after the distribution of the elements.  While we are to solemnly remember the death of the Lord for our sins, we should also be glad and joyful that he rose again and left our sins in the grave.  

Offering                                                           Top

In many congregations the Offering immediately follows the Communion.  After the prayer for the offerings, while the Servers are passing the plates, either the instrumentalists will play a more upbeat selection, or I will have the Worship Team sing a new song for the congregation to hear.  Once the Servers are in position to return, we play the introduction to the Doxology, whereupon the congregation stands and sings it as the offering plates are brought to the Table.

Sermon

Although you have had the sermon topic in mind throughout your worship planning, the time right before the sermon is an excellent time to offer a song that is especially appropriate to the message.  This could be a solo, an ensemble/choir number, or be played from a disc through your sound system.  In general congregations respond better to live music, but I have seen recorded music used to good effect, too.  Occasionally I have used a particularly appropriate song as a special before the sermon, and then sung it congregationally for the invitation/response song. 

   Dramatic Readings & Skits                        Top

Drama, like music, can be used to great effect in helping make or reinforce a point.  Sometimes just reading the scripture with dramatic expression can make an impact, especially if you station people at unusual places in your sanctuary.  Sometimes a brief skit can highlight a particular point.  It may be a “naturally” acted piece, or a visually stylized piece that relies on creative yet simple choreography to make the impact.  The average congregation is not into high art, but will respond to common visual motifs and symbolism.  To see a couple of examples of skits placed into whole worship services, click here and here.  To see some complete, short Communion Services structured according to a classic outline of Call, Word, Table, Benediction, and incorporating reading, drama, and traditional & contemporary song, click here to begin.

   Liturgical or Worship Dance

The last few years have seen a marked increase in openness to worship dance—what some call liturgical dance—even in more conservative traditions and congregations.  This can range from balletic to modern in style.  Sometimes it is incorporated in dramatic presentations, sometimes it stands on its own, and may be done with any number of people, from solo to large numbers.  I have sometimes played and sung while dancers performed for a congregation.  Some songs, like some portions of scripture, lend themselves well to choreographic interpretation.

Benediction                                                     Top

A Benediction brings closure to corporate worship, and sends God’s people out with his blessing into the world to live out their faith.  The benediction is often taken from the scripture.  The closing remarks in the letters provide some good ones, e.g. 2 Corinthians 13:14, sometimes reordered by Trinitarian precedent: May the love of God, and the grace of Christ, and the fellowship of the Holy Spirit be with you (or us) all now and forevermore, Amen.  The Benediction may also include a prayer and/or a song, usually something stirring, appropriate for a “send off,” although particular occasions, topics, or venues may call for something more solemn or reflective.

Prelude & Postlude Music

In these days of technology you can use recorded music to great effect for Prelude and Postlude.  With projection equipment and software you can use the Prelude to create a mood, or to inform your congregation of news and upcoming events.  In this way you can take care of announcements that may otherwise crowd and curtail your worship time.  

Prelude and Postlude also provide an opportunity, with live or recorded music, to expose the congregation to new music and songs that you would like them to learn.

 

Leading Worship

Demeanor

As a Worship Leader you are a kind of Master of Ceremonies and Song Leader.  People are looking at and to you for cues as to what’s coming next, and to set the tone and mood.  Since the focus of worship is God, don’t look like you enjoy attention, yet be confident and assured, and look like you enjoy what you’re doing.  So have a plan but be flexible when the unexpected occurs.  Be warm and personal, without being flippant.  As with any kind of service in the spotlight, practice will make you more comfortable with it.  Time will help you establish a relationship with your congregation and a familiarity with routine that will give you a greater sense of ease and freedom.           Top

Smile!  Smile!  Smile!  Joy in music and worship communicates itself to your congregation.  If you are at ease it will help them to get into the worship.  If you are obviously uncomfortable, they will be too.   Worship Team members especially need to pay attention to this.  It is good for team members to sit out in the congregation to see how their comrades look from the other side.  Sometimes it gives us a needed jolt to see how dour and nervous we can look!  

Leading Singing

As a Song Leader, you are responsible for keeping the beat.  You or your lead musicians need to give obvious cues for beginning and ending verses and choruses.  Let your facial expression and body language reflect something of the music and lyrics, without being melodramatic.  If you have been pressed into service against your natural inclination, try rehearsing song leading as you would sermon delivery.  Even if leading worship is not your gift, you can improve with practice and some attention to detail.  If you are rhythmically challenged and can’t carry a tune in a bucket, have your pianist compensate for you, and have the sound person turn down your mike!  

You can tell from the space I have devoted to the respective sections on planning and leading, where I think the work should lie.  Not that attention to leading is unimportant, but as with many endeavors, there is no substitute for good preparation and planning.  That does not frustrate the Spirit's ability to work through you.  On the contrary, as with any endeavor, it will increase your skill and wisdom, and the Spirit will be able to do more with you.  Do not believe the lie that ignorance and lack of training make you more open to the Spirit's leading.  If that is so, why aren't there many more Bachs and Beethovens around?                                               Top

 

Conclusion

Working with God and the People Given You

Learn from other leaders, but be yourself.  Learn from other congregations, but let your congregation be who they are, even as you lead them in growth.  Remember God is with you, and is at work in spite of—sometimes through—your frailty and fallibility!  Occasionally rehearsal has gone so badly that I have spent the last few minutes before a service in the bathroom questioning my whole calling with God, only to have things go fine in the service itself.  Well-crafted (in my opinion) services have fallen flat.  On the other hand, services I was dissatisfied and discouraged about have proven deeply meaningful to someone present.  God knows why!  It’s not about you or me.  It’s about God and God's people! 

Do your best with whatever abilities and skill God has given you, but recognize that there is an intangible quality to life and worship beyond your capacity to gauge or manipulate.  God moves in a mysterious way his wonders to perform!  That, after all, is why we worship God.

© Artful Word 2002-2007

 

 
. This page last updated 04/27/2010           Top                    © 2002-2010 Artful Word .